In the Silicon City of India, startups and ever-growing technology businesses have made corporate and social events a common occurrence and have increased the number of event organising companies. Choosing the right partner to organize your event can be challenging. At Madmaze, we have been organizing successful events across the country for a decade. In this article, we want to highlight the key parameters you should evaluate when choosing the right event partner.
8 key things to evaluate while choosing an event company
The success of any event lies on the shoulders of the event company. The below-listed factors will help you evaluate how to choose the perfect partner to ensure success for your event.
Experience and expertise: evaluate portfolio and client testimonials
It is important to look for the portfolio of the company and shortlist companies that have organised the type and scale of events that you are planning to do. A company specialising only in corporate events might not be a great choice for social event planning. But a portfolio is not enough, client experience is important too. Once you have shortlisted the companies, check for testimonials from clients. You can also connect with a few clients to learn about their experience of working with the vendor.
Innovation and vision: look for how they visualise the event innovatively
While the company you choose might specialise in the event you are planning to organise, how they make it special. Talk to them about how they are visualising the event based on your vision, check for what kind of innovation they have brought together for earlier clients and how they plan to create a unique experience for your event.
Budget management: evaluate how they can create a great event experience within your budget
Great events do not necessarily require a big budget. The experience can be made unforgettable with creative thinking within the budget, too. Understand from the event partner how they are planning the event within the giver’s budget.
Communication and responsiveness: evaluate if it’s easy to communicate and put across your point
At Madmaze, we believe that the key to a long-term relationship with your client is effective communication and listening. When looking for an event partner, you must evaluate how easy it is to communicate with the vendor and their responsiveness to keep you posted on the progress of the events.
Adaptability and flexibility: check how they manage last-minute requests and adapt to changes
There are a lot of things that go into creating a successful event and things change more often than you think. In this scenario, the event planner needs to be flexible, adapt to the changes and be prepared to accommodate any last-minute requests that may arise during the event. Check to see how they will manage situations like these.
Vendor network: check if they have a strong vendor network to meet your requirements
There is an army of people needed to make an event a success. Event companies need to have a strong and trusted vendor network to ensure perfect execution. Check the kind of vendors they have and do they have trusted backups as well within their vendor network.
Project management: evaluate operational and project management skills
Organizational and project management are at the heart of a successful event, Make sure to evaluate the project management process the company has, the strength of the team and how your event will be handled operationally.
Industry reputation: look for industry recognition they have
There are many popular social event planners in Bangalore. Industry affiliations and recognitions are a great way to choose a good event partner.
At MadMaze your event’s success is our goal
We have been organising events of every scale and type for a decade, during which we have kept client-centricity at the heart of how we work. With the suite of events that we organize—corporate, social, and MICE (Meetings, Incentives, Conferences and Exhibitions), we can be your one-stop solution for all your event needs
At MadMaze we believe in building long-term relationships with our clients and offer the best experience throughout the journey, from understanding your vision, to successfully executing and doing post-follow-ups.
Let’s plan an amazing experience for your next event, connect with us.
